British High Commission (BHC) Recruitment for Office Manager

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BHC

About BHC

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
We are recruiting to fill the position below:
Job Title: Office Manager
Job Ref.: 01/19 PH
Location: Port Harcourt, Rivers
Grade: A2 (L)
Job Category: Foreign and Commonwealth Office (Operations and Corporate Services)
Job Subcategory: Corporate Services Support
Type of Position: Fixed Term, Full-time
Type of Post: British Liaison Office
Start Date: 1 February 2019
End Date: 30 January 2021
Working hours per week: 37
Duration of Post: 12 months

Essential Qualifications, Skills and Experience

University Degree
Over 3 Years working experience as an office manager
Proficient in the use of Microsoft Office
Experience in budget and facilities management
Excellent Communication skills

Required competencies:

Seeing the Big Picture, Making Effective Decisions, Delivering Value for Money, Delivering at Pace

Your roles and responsibilities

Managing the smooth day to day operations of the Port Harcourt office
Relationship Management of vendors, service providers and landlord, ensuring prompt payment systems.
Providing logistic support for visiting officers (booking of accommodation and transportation)
Maintaining an accurate and up to date transport booking calendar
Meeting, training and event planning.
Maintaining a safe and secure environment for customers and employees. Post Security Officers duties (PSO)

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Receiving, preparing and dispatching of Diplomatic bags
Maintains office staff job results by coaching, planning, monitoring, and appraising job results.
Line management responsibility.
Achieve financial objectives by preparing annual budgets, scheduling expenditures, analysing variances, and initiating corrective actions.
Maintaining daily financial records and monthly Network post Accounting Spreadsheet (NPAs).
Maintaining health and safety policies and managing the policy enforcement.
Facility Management
Ensure that property is up to FCO standards by keeping an Up-to-date PCA file
Adherence and enforcement of procurement policies and procedures. Evaluating suppliers, products, and services, and ensuring that approved purchases are cost-efficient and of high quality.
Supervising and Monitoring the work of administrative staff
Contribute to team effort by accomplishing ad hoc tasks as needed
Resources managed (staff and expenditure):
Office Monthly Budget
Drivers X 2
Technical Works Group (TWG) X 1
Cleaner / Receptionist / Store Keeper X 1
Starting Monthly Salary
NGN 405,972.21
Other benefits and conditions of employment
Working Pattern:
Monday to Thursday: 07:30 am – 03:30 pm
Friday: 07:30 am – 12:30 pm
Deadline: 13th December, 2019.

Method of application

Interested and qualified candidates should:
APPLY HERE
Additional information
Please complete the application form in full as the information provided is used during screening.
Please check your application carefully before you submit, as no changes can be made once submitted.
The British High Commission will never request any payment or fees to apply for a position.
Employees recruited locally by the British High Commission in Port Harcourt are subject to Terms and Conditions of Service according to local employment law in Nigeria.
All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
The responsibility lies on the successful candidate to;
Obtain the relevant permit
Pay fees for the permit

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Make arrangements to relocate
Meet the costs to relocation
The British High Commission do not sponsor visas/work permits except where it may be local practice to do so.
Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
Reference checking and security clearances will be conducted on successful candidates.